Digital meetings could, in theory, be more productive than physical ones. There’s a lot that doesn’t apply to digital meetings, like small chat entering the room, (not to mention finding out which room you have booked in the first place), settling down with coffee, “who wants milk” and getting all your equipment ready. But even so, it still takes approximately 9 minutes to start a digital meeting. Some call these the “technical minutes”. So, how can you become more efficient and get right to business?
Starting off, a great way to get those technical minutes down is using the RoomSense technology. Our platform lets you know instantly if there are any technical issues to consider, where to find them and how to fix them. This way, you can enter a digital meeting right away, and save much valuable time.
But there are other things to consider as well when working towards creating the perfect digital meeting. For example, by planning. Define a clear purpose of the meeting, provide background information, set an agenda, and distribute materials before the session starts so participants can prepare.
Another thing to consider is staying on task. Make sure the team is focused on the agenda. If the conversation drifts off-topic, it’s your job to steer the team back on agenda items. Also, keep an eye on each agenda topic and summarize the conversation.
Finally you should encourage participation. One of the benefits of group meetings is the great amount of opinions and ideas. Create an encouraging environment by setting some ground rules, like, for instance, making it clear that interruption won’t be tolerated.
At the end of your meeting, you should have a meeting summary. Conclude what was said and if needed, provide the team with tasks so everyone knows what to do, and make sure it is crystal clear.
If you follow these steps you will have a promising future as a digital meeting super star, not only saving time and money for your company but also helping everyone improve efficiency.#AV#monitoring#audiovisual#proptech
